KaHero POS lets you manage the shifts between your employees and track their working time and sales transactions. Activate the Shift Management features on Settings > Features. You can make transactions only when you have started a shift when this feature is activated.

Starting a Shift

On the Navigation Menu under Shift Management, select Open Shift to open your shift.



This is your Open Shift screen.

A. Input the count of cash onhand at the beginning of the shift
B. Click Start Shift to start your shift.



Here is a summary report of the current shift.



After starting a shift, proceed to the "Register" to start making transactions.

Cash Balancing

The Cash Balancing tab allows you to make adjustments to your on hand cash whether taking cash out or putting cash in. This is also where you make cash adjustments when your customers close their partial payments.



This is the Cash Balancing screen.

A. Specify the cash amount of your adjustment.
B. Specify what the adjustment is for and take notes.
C. If this is a transaction with customer, specify which customer.
D. Select Pay In if you are putting cash in and Pay Out if you are taking cash out.

Ending a Shift

On the Navigation Menu under Shift Management, select Close Shift to end your shift.



Click End Shift.



Specify the actual cash amount at the end of the shift. Click End Shift to end the shift.

X-Reading

X-Reading is a sales and transaction report generated every beginning and end of a shift.



On the Navigation Menu under Shift Management, select X-Reading.



This is your X-Reading report screen.

A. Select a shift to view.
B. Show Category Sales enable to show the total of Category Sales.
C. Click Print X Report to print.
D. View Stock Balances click this to view the remaining stocks.
E. Print Stock Balances click to print your remaining stocks.



This is the content of your X-Reading Report:

A. Starting cash before shift.
B. Expected amount of cash with the calculations of all transactions.
C. Actual cash count after shift.
D. Difference of your actual cash amount and expected cash amount.
E. Total sales made with cash payment.
F. Total sales made with mobile wallet payment.
G. Total sales made with cheque payment.
H. Total sales made with credit card payment.



I. Total refunded amount during the whole shift.
J. Total incoming cash apart from sales.
K. Total outgoing cash apart from sales.
L. Total taxes calculated and collected during the shift.
M. Total discounts made during the shift.
N. Total refunds made during the shift.
O. Total service fees applied during the shift.
P. Total dining fees applied during the shift.



This is a sample of X-Reading printed out report.



Below picture is a sample on viewing your Stock Balances



This is a sample of the printed Stock Balances.

Z-Reading

Z-Reading is a sales and transaction report generated everyday.



On the Navigation Menu under Shift Management, select Z-Reading.



This is your Z-Reading report screen.

A. Select a specific date to view.
B. Show Category Sales - enable to show the total of Category Sales.
C. Click Print Z Report to print.



This is the content of your Z-Reading report:
A. Starting cash before opening time.
B. Expected amount of cash of all transactions within the day.
C. Actual cash count after closing time.
D. Difference of your actual cash amount and expected cash amount.
E. Total sales made with cash payment.
F. Total sales made with mobile wallet payment.
G. Total sales made with cheque payment.



H. Total refunded amount from all shifts.
I. Total incoming cash apart from sales.
J. Total outgoing cash apart from sales.
K. Total taxes calculated and collected from all shifts.
L. Total discounts made on all shifts.
M. Total refunds made on all shifts.
N. Total service fees applied on all shifts.
O. Total dining fees applied on all shifts.



This is a sample Z-Reading printed out report.

Updated on: 23/09/2021