> ## Knowledge Base Index
> Fetch the complete knowledge base index at: https://doc.kahero.co/sitemap.xml
> Use this file to discover available pages before exploring further.
> Pure-Markdown content can be obtained by appending a '.md' suffix to the content URLs listed in the sitemap (without the trailing slash).

# Purchase Order

# Purchasing Order to your Supplier

To purchase your order to your Supplier go to [app.kahero.co](app.kahero.co), click **Purchase Order** under **Inventory Management**.

Select **Add Purchase Order**.


![](https://storage.crisp.chat/users/helpdesk/website/fea84a7e8a4bd000/p11_2yu02s.png)

Fill in all in the **Details**.

**Supplier Name** - select your supplier.
**Warehouse** - select the warehouse where you want to put your ordered items.
**Purchase Order date** - the date you purchase your order.
**Expected On** - the expected date ordered items will arrive.

||| Note: You as the Franchisee must be connected to your Supplier's account to view your Supplier on the **Supplier Name**. If your are not yet connected, please tell your Supplier to add you first.

![](https://storage.crisp.chat/users/helpdesk/website/fea84a7e8a4bd000/p21_1h30pwq.png)

Click the search bar and select the item you want to order then click **Add Item**.

![](https://storage.crisp.chat/users/helpdesk/website/fea84a7e8a4bd000/p23_1617tl0.png)

After adding the items input the **Quantity** and **Purchase Cost**.

**Item Name** - name of the item.
**In Stock** - available stock of your item.
**Quantity** - the amount or number of item you want to order.
**Purchase Cost** - input the price of per each item.
**Amount** - this is the equivalent of your quantity multiplied by the purchase cost.
**Action** - select the trashbin icon if you want to delete the item you added.

If your done adding your items click **Save**

![](https://storage.crisp.chat/users/helpdesk/website/fea84a7e8a4bd000/p32_ehq1t7.png)

After saving, you can **Edit** or **View** your orders by clicking the icons below. Check the box of the order if your want to delete it.

![](https://storage.crisp.chat/users/helpdesk/website/fea84a7e8a4bd000/41_14yzjic.png)

To send your order to your Supplier, click the **View** icon. Then select **Send**.  

Also, If you want a PDF copy of your order click **More**.

![](https://storage.crisp.chat/users/helpdesk/website/fea84a7e8a4bd000/51_11hyrrl.png)

Fill in all the details required then click **Send**.

![](https://storage.crisp.chat/users/helpdesk/website/fea84a7e8a4bd000/p7_1qprp5y.png)

After that your supplier will automatically received an email of your order.

![](https://storage.crisp.chat/users/helpdesk/website/fea84a7e8a4bd000/52_1gu2l9c.png)

# Supplier side

To check and received the order of your **Franchisee**, go to Back Office [app.kahero.co](app.kahero.co) click **Franchise** then **Purchase Order**. 

If you have 2 or more **Franchisee** you can easily search their order by clicking **"Select a Franchisee"**. You can also view all the order of that Franchisee on a certain date, select **Start Date** and **End Date**.

![](https://storage.crisp.chat/users/helpdesk/website/fea84a7e8a4bd000/p8_1vph4n6.png)

Notice that the status of the purchase order is **Pending**, click the **view** icon to update the order. Then select **Fulfill**.

![](https://storage.crisp.chat/users/helpdesk/website/fea84a7e8a4bd000/p91_1bqzrzn.png)

Click the **Select Against Warehouse** to choose the warehouse where you want to deduct all the ordered items.

If you have stocks available for all the items ordered you can click **Mark All Fulfilled** or you can manually input the **To Fulfill** and **Against Item**. When your done, click **Fulfill**.

**Item** - order item name.
**Ordered** - quantity of the item.
**Fulfilled** - this will automatically be filled if you click 
**To Fulfill** - quantity of the item you want to deduct on your warehouse.
**Against Item** - match name of the Franchisee's ordered item to yours.

![](https://storage.crisp.chat/users/helpdesk/website/fea84a7e8a4bd000/p10_wr63q.png)

# Franchisee side

When your ordered items has arrived, go to your **Purchase Order** and update your orders by clicking the **view** icon of the said purchase order then select **Received**. 

![](https://storage.crisp.chat/users/helpdesk/website/fea84a7e8a4bd000/53_vevcts.png)

You can **Mark All Received** if all the items are complete or manually input the quantity on **To Received**. When done, click **Received**.

![](https://storage.crisp.chat/users/helpdesk/website/fea84a7e8a4bd000/p11_1qmukek.png)

After clicking **Received** the purchase orders status will automatically be updated from **Pending** to **Closed**.

![](https://storage.crisp.chat/users/helpdesk/website/fea84a7e8a4bd000/p121_ulw5u4.png)